Elements of electronic management

 Electonic management

The concept of electronic management emerged with the revolution of modern communication technology, which is considered a new pattern that differs from the traditional concept of management, in which work depends on different forms and methods of tools, such as: computers and various computer programs.

The concept of electronic management is crystallized around the use of information and its exchange between employees electronically, as well as providing services and communicating with external parties electronically, which stimulates the perpetuation of knowledge on an ongoing basis, and this in turn achieves the integration of the vision so that decisions can be taken in its light. In the rise of many sectors, public institutions and privacy, they save time, effort, and achieve services faster, according to the integration of the elements that make up them.

Elements of electronic management

• A network of computers and their accessories: it means a strong, secure and fast network by connecting computers to the Internet.
• Software: It is a robust information architecture of system software (network management system and operating systems), programming auditing tools, e-mail applications, project management software and databases.
• The human element: which is represented by people trained in the use of modern technologies, and technically qualified people in providing technical and technical support, and developing information systems, as well as managers, and with the cooperation of these people, a culture will be created with which the ways of thinking and methods of administrative work will change.

The objectives of the electronic administration

• Increase the efficiency of the department's work and reduce the cost of administrative procedures.
• Complete customer transactions simultaneously without disrupting them or waiting too long.
• Cancellation of direct and personal relationships in terminating transactions related to clients.
• Replacing the paper archiving system with an electronic archiving system, which reduces paper consumption and facilitates reference to documents.
• The abolition of the place factor, whereby the sending of orders and instructions and communication through the electronic network
• The speed of making decisions easily, to provide accurate and direct information, and to reduce decision-making obstacles.
• Increase interconnectivity between employees and senior management; Thanks to the expanded database for senior management.
• Confidentiality of information and documents and reduce the risk of losing them.
• Emphasis on the principle of total quality, as accomplishing the right work at the right times.

Negatives of electronic management

Electronic espionage: Spying and penetration of the company's database may occur as a result of the weakness of the security aspect in protecting the electronic archiving system related to information, documents, employee data, and management. With the technical development, a person can spy and steal data if the protection system is weak.

Administrative deficit: When moving to implement electronic management without a proper hierarchy or hierarchy, it will lead to a defect in the administration and the services it provides to clients may be disrupted, and this may lead to a decline in performance, so it is preferable when moving from traditional management to electronic management that its components have advanced To the required level of competence and experience in order to facilitate the management and workers to deal with this new method with ease and technology without any obstacles mentioned.